Volunteer Roles

Overview

As a local PTA/PTSA leader, you are responsible for overseeing many programs in your school and community. This is a big job, but you are not expected to do it alone! You will need to recruit a committee of volunteers to help. Volunteers will enrich your programs by bringing a variety of ideas, perspectives, connections, talents and skills and they will make your job much easier and more enjoyable by ensuring that program tasks do not fall solely on your shoulders.

Volunteer Roles

No two volunteers are alike - and there are as many different roles to play as there are personalities! Whether volunteers would prefer to roll up their sleeves in a planning meeting, help promote programs from home, or simply lend a hand at events, there is a job for everyone who wants to help. Use the following suggestions to expand your thinking about how team members can be involved in your PTA programs.

Plan

  • Be sure to announce planning meetings widely, rather than relying on the same small circle of volunteers. Ask the principal to suggest parents who might be interested in getting more involved, and have your board members extend a personal invitation. You might be surprised who steps up!
  • Invite a representative of the student council or student government to participate on a planning team, or ask a group of interested students to take the lead in planning a program or event, with PTA support.
  • Consider recruiting school staff who have a natural interest related to particular programs. For health and safety programs, for example, these might include health and physical education teachers, school nurses, kitchen staff, crossing guards and playground monitors.
  • Also consider tapping into student groups related to the program area. For arts in education programs, for example, think about choir/band classes, dance teams or film clubs.

Promote

  • PTA members who cannot make it to planning meetings might be willing to help with promotion: writing press releases, creating a flier or banners, updating the school sign board, making phone calls to invite parents or community representatives or spreading the word via social media.
  • Student volunteers might be willing to promote an event during morning announcements or write an article about a program’s impact for their school newspaper.
  • Teachers might agree to have their students make posters reinforcing program messages.

Participate

  • Family members who attend events with their children might be willing to come a little early for set up, stay a few minutes after to help clean up or give a half hour of their time to staff a membership table or collect event evaluation forms. If yours is a Title I school, the parent center is a great place to reach potential volunteers.
  • If you are hosting an event in the afternoon or evening, consider contacting the local high school to identify older students who might need community service hours to meet graduation requirements.
  • Do not forget to engage community members who have an interest in children and/or a specific program area. For example:
    • Local media
    • Representatives of local children’s hospitals or pediatrician’s offices
    • School board and city council members
    • City or county parks and recreation departments, health departments or libraries
    • Local United Way representatives
    • Service clubs (Kiwanis, Rotary, Lions, etc.)