Welcome to the Finance

Guide

PTA Treasurers play a crucial role in maintaining the health of the organization. This guide shares best practices for budgeting, banking and conducting a PTA audit, with specialized information on contracts, incorporation, insurance and federal tax requirements.

Welcome

This guide provides tips and resources, and information about budgeting, insurance and liability, handling money, reporting, and conducting the annual audit process.

The First 30 Days

Your PTA Treasurer helps to ensure that PTA has the resources it needs to fulfill its mission to make every child’s potential a reality.

Budgeting

A budget shows a plan for how your PTA will raise money and spend money to implement the PTA mission.

Insurance

Your state PTA and bylaws will have information about what types of insurance your PTA is required to carry. If not required, PTAs may want to consider fidelity bonds and liability insurance.

Handling Money

Collecting funds and disbursing payments must be managed by effective PTA procedures that protect the PTA, its officers, and its membership.

Reporting

Local PTA Treasurers are responsible for submitting monthly and annual reports to the board and membership. You and the Board must also report to the federal government/IRS.

Conduct an Audit

Auditing involves examining financial records and transactions to ensure that receipts have been properly accounted for and expenditures have been properly authorized and recorded.